Event Setup

Follow these steps to set up a new event in Dollarydoos.

Step 1: Create Organisation

If you don't already have an organisation:

1. Navigate to Settings > Organisation
2. Click "Create Organisation"
3. Enter your organisation details:
   • Name
   • Slug (URL-friendly identifier)
   • Contact email
   • Address
4. Click "Create"

Step 2: Create Event

1. Navigate to Events
2. Click "Create Event"
3. Enter event details:
   • Name - Display name for the event
   • Slug - URL-friendly identifier
   • Start Date - Event start date and time
   • End Date - Event end date and time
   • Timezone - Event timezone
   • Venue - Primary venue (optional)

Step 3: Configure Venues

Set up your event venues and rooms:

1. Navigate to Venues
2. Click "Add Venue"
3. Enter venue details:
   • Name
   • Address
   • Capacity
4. Add rooms within the venue:
   • Room name
   • Capacity
   • Equipment (projector, microphone, etc.)

Mappedin Integration

For interactive wayfinding:

1. Navigate to Settings > Mappedin
2. Enter your Mappedin credentials:
   • Venue ID
   • API Key
   • API Secret
3. Click "Test Connection"
4. Map rooms to Mappedin locations

Step 4: Set Up Token Economy

Configure your cashless payment system:

1. Navigate to Payments > Token Types
2. Create token types:
   • Standard - General currency
   • Promotional - Sponsor giveaways
   • Complimentary - VIP tokens
3. Set exchange rates and refund policies

Step 5: Onboard Vendors

Add vendors who will accept payments:

1. Navigate to Vendors
2. Click "Add Vendor"
3. Complete vendor profile:
   • Business name
   • Category (food, merchandise, etc.)
   • Contact information
4. Complete KYC process (for payouts)
5. Add products to their catalog

Step 6: Order NFC Cards

Contact support to order NFC cards/wristbands:

• Choose card type (cards, wristbands)
• Quantity needed
• Artwork/branding
• Delivery timeline

Step 7: Test Everything

Before going live:

1. Create test transactions
2. Verify KDS functionality
3. Test card top-ups and payments
4. Review reports and analytics